Information according to Art. 13 Data Protection Regulation (DSGVO) for applicants when using our applicant management system Bamboo HR (Applicant Tracking System)
Compliance with data protection regulations is a high priority for our company. We would like to inform you below about the collection of your personal data by us:
Responsible for data processing is:
- IGEL Technology GmbH, Hermann-Ritter-Str. 110, 28197 Bremen, Germany, Phone: +49 421 52094 0, E-Mail: firstname.lastname@example.org
- IGEL TECHNOLOGY (AUSTRIA) GMBH, Donau-City-Str. 7 – OG29A, 1220 Wien, Austria, Phone: +43 1 263 1391, E-Mail: email@example.com
- IGEL TECHNOLOGY BVBA, Researchpark Haasrode 1820, Interleuvenlaan 62, 3001 Leuven (Heverlee), Belgium, Phone: +32 16 39 47 57, E-Mail: firstname.lastname@example.org
- IGEL TECHNOLOGY BV, Pettelaarpark 84, Den Bosch, 5216 PP, The Netherlands, Phone: +31 (0)85 0160650, E-Mail: email@example.com
- IGEL TECHNOLOGY (SCHWEIZ) GMBH, Schärenmoosstrasse 77, 8052 Zürich, Switzerland, Phone: +41 44 309 13 62, E-Mail: firstname.lastname@example.org
- IGEL TECHNOLOGY LTD., Green Park, 200 Brook Drive, Reading, Berkshire, RG2 6UB, United Kingdom, Phone: +44 118 340 3400, E-Mail: email@example.com
- IGEL TECHNOLOGY CORPORATION, 594 Howard Street, Suite 200, San Francisco, CA 94105, United States, Tel: +1 845 589 5900, E-Mail: firstname.lastname@example.org
Data required for the decision on the establishment of the employment relationship:
As part of the application process, we process data from you that we need for the decision on the establishment of an employment relationship. In particular, this includes your contact data, such as your name and address, as well as all data related to the application, such as curriculum vitae, certificates, qualifications, answers to questions, etc. If you apply for reimbursement of travel expenses, we also require your bank details.
The legal basis for the processing of your data results from Art. 88 Abs. 1 DSGVO i.V.m. § 26 BDSG (Germany), Art. 6 Abs. 1 S. 1 lit. b DSGVO (Austria, Belgium, Netherlands), Chapter 2: Art. 6 1 (b) UK GDPR (United Kingdom), CCPA (California, USA) or from the purpose of the application procedure (Switzerland).
If you also voluntarily provide us with personal data, we will process this on the basis of your revocable consent in accordance with Art. 6 Abs. 1 Satz 1 lit. a, Art. 7 DSGVO.
In addition to the data you provide, we obtain data about you from the following sources: LinkedIn as well as your website, blog or portfolio.
If there is no legal retention period, the data will be deleted as soon as storage is no longer necessary or the legitimate interest in storage has expired. If no recruitment takes place, this is regularly the case no later than six months after completion of the application process or after receipt of the rejection. We also delete data if you revoke your consent to the processing of your data.
In certain cases, individual data may be stored for longer periods (e.g. travel expense reports). The duration of storage then depends on the statutory retention obligations, which may result from the German Fiscal Code (Abgabenordnung) or the German Commercial Code (Handelsgesetzbuch), among other things, and may be 6 to 10 years. We also comply with the retention policies of Title VII of the Civil Rights Act, the Americans with Disabilities Act, the Genetic Information Nondiscrimination Act and the Age Discrimination in Employment Act (ADEA) for job applications in the United States of America. Further storage of your data is also permitted insofar as further processing is necessary for the assertion, exercise, or defense of legal claims after we have weighed up the interests involved.
If you have not been hired, but your application is still of interest to us, we will ask you whether we may continue to retain your application for future job openings. This longer retention takes place on the basis of your revocable consent in accordance with Art. 6 Abs. 1 S. 1 lit. a, Art. 7 DSGVO (Germany, Austria, Belgium, Netherlands), Chapter 2: Art. 6 1 (a) UK GDPR (United Kingdom), CCPA (California, USA) or from the purpose of the application procedure (Switzerland).
Recipients of your data:
We naturally treat your data confidentially and do not pass it on to third parties.
If necessary, we use service providers who are strictly bound by instructions, who support us e.g. in the areas of EDP or the archiving and destruction of documents and with whom separate contracts for order processing have been concluded.
As a data subject, you have the right to obtain information about the personal data concerning you (Art. 15 GDPR) as well as the right to have inaccurate data corrected (Art. 16 GDPR) or to have it deleted if one of the reasons stated in Art. 17 GDPR applies, e.g. if the data is no longer needed for the purposes pursued. There is also the right to restriction of processing if one of the conditions set out in Art. 18 DSGVO applies and, in the cases of Art. 20 DSGVO, the right to data portability. If the processing of data is based on your consent, you are entitled to revoke your consent to the use of your personal data at any time in accordance with Art. 7 DSGVO. Please note that the revocation is only effective for the future. Processing that took place before the revocation is not affected. Please also note that we may have to retain certain data for a certain period of time in order to comply with legal requirements despite your revocation (see “Data deletion” for more details).
Right of withdrawal
In cases where we process your personal data on the legal basis of Article 6 (1) sentence 1 lit. e or f DSGVO, you have the right to object at any time for reasons arising from your particular situation. We will then no longer process the personal data unless there are demonstrably compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.
For questions regarding data protection and to enforce your rights as a data subject, please first contact:
In addition, as a data subject, you have the right to lodge a complaint with a supervisory authority if you believe that the processing of data relating to you violates data protection law. The right of complaint may be asserted in particular before a supervisory authority in the Member State of the data subject’s place of residence or place of work or the place of the alleged infringement.
Automated decision making:
Since the decision about your employment is not based exclusively on automated processing, there is no automated decision-making in individual cases within the meaning of Art. 22 DSGVO.
Our Data Protection Officer:
We are supported by our data protection officer in fulfilling our obligations under data protection law. In the event of an inquiry, please name the company in question. The contact details of our data protection officer are:
Dr. Uwe Schläger, datenschutz nord GmbH
Konsul-Smidt-Str. 88 E-Mail: email@example.com
28217 Bremen Web: www.datenschutz-nord-gruppe.de
Peter Suhren, FIRST PRIVACY GmbH
Konsul-Smidt-Str. 88 E-Mail: firstname.lastname@example.org
28217 Bremen Web: www.first-privacy.com